Digitize Paper Documents to Make Your Office an Automated Powerhouse

Business and organizations around the world rely on paper to store documents, but there’s a better way. Offices that digitize information with Xerox printers can improve their efficiency by automating processes and going paperless.

The Benefits of a Paperless Office

Paper-based processes are costly, lack security, and do not efficiently manage data. The new wave of office equipment enables organizations to let go of the old paper ways and move into the new era of digital transformation.

Reports state that 60% of companies do not have digital processes in place. However, 48% say that digital operations would be more cost effective compared to traditional methods. As more businesses recognize the advantages of using less paper, there is an ongoing shift in the workforce from paper-based to digital processes.

Xerox technology allows companies in both the private and public sectors to upgrade their technology and keep up with the demands of business. Benefits of going paperless include the following:

• Increased efficiency

• Better record keeping

• Ability to aggregate data

• Greater document security

• Easy access to documents

• Decrease costs

A Chance to Beat the Competition

In the business world, you either lead the pack or lag behind. Every day, more leaders are trading in their old school paper processes for automated ones.

Letting go of your paper-based system enables you to create a workforce that drives up productivity. There’s no need to use the fax machine or copiers as much when your system is digitized. This way, your business can generate, store, and share information easily and efficiently so you can surge to the forefront of the competition.

The Value of Analytics

Looking at print analytics can determine how paper-based your business is. While many documents are created and shared electronically, many businesses are actually printing MORE these days.

In fact, it’s reported that the average office worker prints 10,000 pages annually in the United States. Understanding how often your printers are used can help you determine the best course of action for digital automation.

Most businesses (90%) report that they have access to analytics to analyze employee printing habits. Only 45% of them actually use those tools.

If you don’t understand where you are with paper, you’ll never be able to improve!

Any business can benefit from restricting color printing, limiting printed out emails, using lower quality settings for draft documents, and many other print rules. Analyze your habits and identify where you can decrease output or insert automation to save time and money.

It’s Time To Go Paperless

Don’t let paper hold back your business anymore. With digital transformation and the help of Xerox, you can transform your office into a paperless powerhouse. Contact us here at Benchmark today to get started on your automation process and learn how you can become a digital office.