For many law offices, redaction is one of the most important document markup processes during the discovery phase of a case. Digital redaction tools used during scanning remove confidential content (text or graphics) from a document before they are shared or e-filed.
In most cases, sensitive information that could land in the wrong hands and be used against a client should be redacted. Things like:
- Unique Identifiers (PII): Addresses, date of birth, phone numbers
- Social security numbers
- Driver’s license numbers
- Medical data
- Account numbers and/or banking data
- Judiciary records
In the first half of 2018, 945 data breaches led to approximately 4.5 billion data records being compromised worldwide, according to a recent report by digital security specialists Gemalto, making the protection of personal information within shared documents a rising concern.
While there are a number of free and for-pay redaction tools available on the market, many are time-consuming, and some are prone to error. With Xerox’s Auto-Redaction App, protection is just a scan away.
Compatible on any ConnectKey® Technology-enabled multifunctional printer (MFP), the Auto Redaction App uses cutting-edge technology utilizing Google’s Data Loss Prevention (DLP) software for instant results.
The process is as simple as choosing saved settings or selecting custom identifiers each time you scan. Once scanned, end-users can preview the document on their MFP touchscreen and decide if they want to print the final document or share it via email.
- Access the App with ease on the MFPs tablet-like touchscreen
- Preview results in seconds
- Print the redacted document within seconds of scanning
- Share the fully redacted document via email
Now more than ever, how and with what tools a document is redacted is critical. While most commonly used in law firms, the Auto Redaction App is also growing in use by government agencies, human resource departments, and education and healthcare professionals with similar privacy concerns.