Constance Barbian

The First Step to Saving Time With Automated Workflow Is Right In Front of You

How many hours do you spend each week walking paper around your office for approvals, to share with a co-worker for a quick opinion, to file, or whatever other task you need to accomplish?

As you walked back to your desk, you probably thought -- there has got to be a better way.

There is.

You probably walked by one on your way back to your desk.

The office copier (combined with software) is...

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Businesses Who See Information Technology as an Opportunity to Grow Are More Successful Than Those Who Don’t

How do you view information technology?

How you answer that question could determine whether your business grows or lags behind your competitors.

I’d be shocked if you haven’t heard at least one of these “think positive” quotes:

  • Your attitude determines your altitude - Zig Ziglar

  • Attitude is a little thing that makes a big difference. - Winston Churchill

  • Perpetual optimism is a force...

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To Buy or to Lease Your Printer(s) -- Pros and Cons to Consider

When it’s time to upgrade your office’s printers, your two basic options are:

  1. Buy

  2. Lease

Each approach has its advantages and disadvantages. There’s no “right” choice for every business. Here’s a high-level overview of your options.

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7 Questions to Ask Copier Dealers (and Yourself) to Find the Best Copier Dealer for You

When you buy a printer or copier, you often aren’t only making an investment in equipment.

Most likely, you aren’t buying the equipment outright, but are leasing or entering into a managed print services engagement (more on MPS here).

Smart businesses also know that copiers will break or jam and require regular maintenance to operate at peak efficiency.

The right printer is obviously...

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Printer Repair and Service - The Two Stats That Matter Most to Your Business


Every piece of office technology -- from printers and copiers to software to your network -- does you no good unless the technology is working properly.

There are two sides to printer uptime:

1. Prevention

2. Repair

Regarding printer breakdown, as I’ve said before printers and copiers will break down and require repair. That’s just a fact of office live, especially with equipment...

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Searchable PDF Turns Your Documents Into an Information Goldmine

Your printers can deliver a huge productivity boost to your office – by scanning paper documents for storage and fast retrieval.

You have multiple file format options to save those newly digitized documents to -- TIFF, PDF, PDF/A, and JPEG are the most common options.

Each option has pros and cons. Today, I’m going to provide an overview of the benefits of searchable PDF.

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HIPAA, Healthcare, and Your Copier

Keeping patients’ personal data private and secure from unauthorized users is a key goal of the Health Insurance Portability and Accountability Act (HIPAA), and for good reason. With 477 healthcare industry-related data breach incidents in 2017 putting millions of patients' information at risk, HIPAA compliance and protecting data is important for companies that maintain patient healthcare...

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After the Sale -- The Importance of Great Copier Service

I’m going to let you in on a not-so-secret secret: your printer is going to need service and maintenance.

It might jam. A software or firmware update might break connections to your network. A co-worker could spill coffee on it. Even a printer that performs perfectly will need maintenance to take care of regular wear and tear, like replacing rollers.

Multifunction printers are a combination...

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9 Common Sense Document Scanning Tips To Make Your Life Easier

Scanning documents isn’t always fun and sometimes it can be a bit tricky, but there are a few little things you can do to make it easier for yourself.

Whether you’ve never once used your printer’s scan functionality or you scan all the time, these tips will make scanning your paper documents a breeze.

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Xerox Hard Drive Security Protects Your Critical Company Data

With the huge number of cybersecurity threats challenging every IT department’s ability to protect networks and information, it can be easy to overlook less obvious threats -- like office printers.

The Better Business Bureau warns “copier machines can be prime targets for identity theft.”

Anything connected to a network can be hacked, including your office copiers and printers.

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