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Are You Sure Everyone Knows How to Use the Copier?

One of the primary reasons IT investments aren’t fully maximized is due to lack of user training.

Companies will spend large sums on installing new IT systems, only to see them fail or be underused because they scrimped on user training. When users don’t know how to effectively use all of a new system’s functionality, unsurprisingly, they don’t implement all of the new system’s functionality.

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Searchable PDF Turns Your Documents Into an Information Goldmine

Your printers can deliver a huge productivity boost to your office – by scanning paper documents for storage and fast retrieval.

You have multiple file format options to save those newly digitized documents to -- TIFF, PDF, PDF/A, and JPEG are the most common options.

Each option has pros and cons. Today, I’m going to provide an overview of the benefits of searchable PDF.

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HIPAA, Healthcare, and Your Copier

Keeping patients’ personal data private and secure from unauthorized users is a key goal of the Health Insurance Portability and Accountability Act (HIPAA), and for good reason. With 477 healthcare industry-related data breach incidents in 2017 putting millions of patients' information at risk, HIPAA compliance and protecting data is important for companies that maintain patient healthcare...

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After the Sale -- The Importance of Great Copier Service

I’m going to let you in on a not-so-secret secret: your printer is going to need service and maintenance.

It might jam. A software or firmware update might break connections to your network. A co-worker could spill coffee on it. Even a printer that performs perfectly will need maintenance to take care of regular wear and tear, like replacing rollers.

Multifunction printers are a combination...

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9 Common Sense Document Scanning Tips To Make Your Life Easier

Scanning documents isn’t always fun and sometimes it can be a bit tricky, but there are a few little things you can do to make it easier for yourself.

Whether you’ve never once used your printer’s scan functionality or you scan all the time, these tips will make scanning your paper documents a breeze.

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Xerox Hard Drive Security Protects Your Critical Company Data

With the huge number of cybersecurity threats challenging every IT department’s ability to protect networks and information, it can be easy to overlook less obvious threats -- like office printers.

The Better Business Bureau warns “copier machines can be prime targets for identity theft.”

Anything connected to a network can be hacked, including your office copiers and printers.

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Printers and Copiers and Scanners, Oh My! A Quick Primer

In any industry, it’s easy to forget that everyone isn’t as intimately familiar with the ins and outs of what you do as you are.

Let’s call it the “curse of expertise.”

We can be as guilty of it as anyone, assuming you know your options when it comes to looking at supplementing or replacing your existing office equipment.

Today, we’ll explain the differences (in non-technical terms) in...

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Keep Prying Eyes Away From Printed Documents With Secure Print

Before reading further, I’d like you to do something.

Take a quick walk around your office and visit each of your printers and copiers. Look in the output trays for uncollected print jobs. Once you’re done, get another cup of coffee and head on back to your desk.

What did you see?

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Remotely Troubleshooting Copiers -- No Visit Required (Maybe)

When copiers and printers go down, employees get annoyed and productivity drops, especially in paper-intensive offices.

While Texans do enjoy saying “everything is bigger in Texas,” those wide-open spaces and the sheer size of the state can mean that it takes longer for your copier service technician to reach you (and we don’t allow them to speed!). 

 

The first person to hear about a...

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Find the Information You Need Fast With Document Management

Did you know you don’t have to rely on paper documents for your office?

Research shows it takes -- on average -- 18 minutes to retrieve a paper file.

That’s 18 minutes before you can answer your customer’s question. Or, 18 minutes before you can answer your boss’s question. Ultimately, it’s 18 before you can start doing your job.

 

If your “filing system” is a hodgepodge of email folders and...

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